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Frequently Asked Questions


1.               What is included with the rental of facility for a wedding reception?

               - main hall
               - tables/chairs
               - podium, easel, screen, grand piano
               - kitchen 
               - bar area
               - patio area west entrance

2.               Who sets up tables/chairs?

                You are responsible for your own set up, hall staff will take care of putting tables/chairs 
                away at the end of your event.   You may hire hall staff to set up your tables/chairs if a 
                plan is provided.

3.               May we bring our own caterer in?

                Yes you may.  We can also assist you in choosing a caterer.

4.               How far in advance should we book our wedding date?

               1 year to 18 months in advance.

5.               May we set up the hall the day before?

               Yes, for a fee of $500.00 you may book the hall the day prior for set up. No alcohol or food
               may be left overnight.

6.               When is payment due for venue?

               A 50% deposit is due upon booking your date, balance is due 6 months prior to your event.

7.               Do we need a Special Occasion Permit?

Yes, this may be obtained on line at the AGCO.  You will need to apply at least 30 days 
              prior to your event.

8.       Do we need liability insurance?

Yes, you will need a minimum of $2 million liability insurance.  
              We require that you add as additional insured Newcastle Community Hall and Municipality 
              of Clarington.

9.       May we use our own bartenders?

    The board requires that bartenders are hired through your catering company with 
             appropriate Smart Serve certification and insurance.  You may also hire the Lions Club of 

10.     Is there always someone at the hall?

The hall is managed by a volunteer board.  On staff we have a full time custodian and 
             a part time booking clerk.   During your event you will be given information on a contact 
             person  if you should need assistance.  This person will open the hall and return at 1 am
             to direct you for clean up and close the hall.

11.     Is the hall handicap accessible?

Yes, we have two handicap entrances - east parking lot and west patio, both enter directly 
             into hall.  We also have handicap washroom off main hall and a ramp to upper level.

12.     May we hire our own decorators?

Yes, you may bring in outside decorator.  All décor must be authorized through the office.  
             Ceiling treatment may be rented from Newcastle Hall only - outside decorators are not
             permitted to hang from the ceiling.

20 King Ave W.
Newcastle ON.