Frequently Asked Questions


1.               What is included with the rental of facility for a wedding reception?

Fee includes Main Hall with tables/chairs from 8 am to 2 am.  Use of grand piano if requested, podium and easel.  Projection screen is available for a nominal fee.  

2.               Who sets up tables/chairs?

You are responsible for your own set up, hall staff will take care of putting tables/chairs away at the end of your event.  You may hire hall staff to set up your tables/chairs if a plan is provided.

3.               May we bring our own caterer in?

Yes you may.  We can also assist you in choosing a caterer.

4.               How far in advance should we book our wedding date?

Anywhere from 1 year to 18 months in advance.

5.               May we set up the hall the day before?

Yes, for a fee of $400.00 you may book the hall the day prior for set up.

No alcohol or food may be left overnight.

6.               When is payment due for venue?

A 50% deposit is due upon booking your date, balance is due 6 months prior to your event.

7.               Do we need a Special Occasion Permit?

Yes, this may be obtained on line at the AGCO.  You will need to apply at least 30 days prior to your event.

8.       Do we need liability insurance?

Yes, you will need a minimum of $2 million liability insurance.  We require that you add as additional insured Newcastle Village Community Hall and Municipality of Clarington.

9.       May we use our own bartenders?

Due to the issue of liability the board requires that bartenders are hired through your catering company with appropriate Smart Serve certification and insurance.  You may also hire the Lions Club of Newcastle -

10.     Is there always someone at the hall?

The hall is managed by a volunteer board.  On staff we have a full time custodian and a part time booking clerk.  During your event you will be given information on a contact person if you should need assistance.  This person will open the hall and return at 1 am to direct you for clean up and close the hall.

11.     Is the hall handicap accessible?

Yes, we have two handicap entrances - east parking lot and west patio, both enter directly into hall.  We also have handicap washroom off main hall and a ramp to upper level.

12.     May we hire our own decorators?

Yes, you may bring in outside decorator.  All décor must be authorized through the office.  Ceiling treatment may be rented from Newcastle Hall only - outside decorators are not permitted to hang from the ceiling.

20 King Ave W.
Newcastle ON.